Blog

Aug 30, 2026

Best payment reminder software for B2B invoices: 7 tools compared on published price

QuickBooks stops at three automatic reminders and Xero stops at five. Here is what seven payment reminder tools charge in August 2026, how each one meters you, and which metering model costs least at your invoice volume.

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Aug 29, 2026

Best collections software for Xero: 6 tools compared on price and what they automate

Xero caps automatic invoice reminders at five and then stops silently. Here is what six collections tools add on top, what each publishes as a price in August 2026, and how to tell which job you are actually buying.

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Aug 26, 2026

Dunning letter templates for overdue B2B invoices: 5 escalation stages that get paid

A single dunning letter rarely works. Five letters across 90 days, each escalating in tone and channel, is what moves an invoice out of an accounts payable queue. Here is the wording for each stage.

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Aug 24, 2026

Collections software for credit managers: what to check on aging, escalation and compliance before you buy

Credit managers buy on aging, escalation and evidence. Most tools are strong on one, adequate on a second, and quietly absent on the third. Here is how to spot which is which in a single demo, with current US pricing.

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Aug 23, 2026

Per user vs flat fee pricing for collections software: what US teams pay at 5, 10 and 25 seats

BILL charges $49 to $89 per user per month. Chaser, Paidnice and DebtAgent charge per organization. A collection agency keeps 25% to 50% of what it recovers. Here is where each model stops being the cheap one, with the arithmetic at 5, 10 and 25 seats.

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Aug 21, 2026

Best collections software for QuickBooks: 7 tools compared on price and what they automate

QuickBooks Online caps automatic invoice reminders at three and applies no late fees. Here is what seven collections tools add on top, what each publishes as a price in August 2026, and how to tell which job you are actually buying.

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Aug 20, 2026

Collections software for accountants and bookkeepers: pricing, licensing and multi-client setup

What an accounting or bookkeeping firm needs from collections software when it manages receivables for clients: per-organization pricing, sending in the client's name, the state licensing rule most guides miss, and what the Intuit Accountant Suite migration changes.

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Aug 17, 2026

Accounts receivable outsourcing cost: services, rates and what AR outsourcing actually runs

Flat retainers, dedicated FTE rates, per invoice pricing and contingency percentages, what each actually costs a US business, and how to price the in house alternative before you read a quote.

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Aug 16, 2026

Accounts receivable collection process: the step-by-step sequence that gets invoices paid

The five-stage sequence that turns collections from a habit into a process, why the pre-due reminder is the highest-return message you send, and how to decide at day 90 instead of drifting.

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Aug 15, 2026

Prevailing party attorney fees: what a prevailing party attorney fees clause does to an unpaid invoice claim, and how to write the attorneys fees clause

Under the American Rule you pay your own lawyer even when you win, which is why so many valid invoice claims are not worth bringing. A prevailing party attorney fees clause reverses that arithmetic, and six states make a one sided clause mutual whether you intended it or not.

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Aug 14, 2026

How to collect a judgment in Florida: judgment liens, garnishment and proceedings supplementary

Winning is the easy part. Florida gives judgment creditors an unusually strong enforcement kit, including a tool that reaches assets a debtor moved to an affiliate without filing a second lawsuit, and one exemption that stops most creditors cold.

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Aug 12, 2026

Information subpoena with restraining notice in New York: how to freeze a judgment debtor's bank account

New York lets your own attorney find a judgment debtor's bank account and freeze it, without a court order and without a judge ever seeing the paperwork. Here is how the two instruments work, in what order, and what protections a business debtor does not get.

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Aug 10, 2026

How to collect a judgment against a business: writs, levies, and what to do when the LLC has no assets

Winning is the easy half. A money judgment is a piece of paper that says you are owed money, not money. Here is the enforcement toolkit US courts actually give a business creditor, in the order that works, and how to read whether a defendant is worth chasing at all.

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Aug 09, 2026

Texas commercial debt collection laws: statute of limitations, interest and attorney fees on unpaid business invoices

Why the Texas Debt Collection Act probably does not apply to your B2B invoice, the four year deadline that catches sellers of goods, the 6 percent default interest almost nobody claims, and the 2021 change that finally made attorney fees recoverable against an LLC.

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Aug 04, 2026

Can you sell unpaid invoices to a collection agency? What debt buyers actually pay

Selling an unpaid invoice, placing it with a collection agency and factoring it are three different transactions at three very different prices. Here is what debt buyers actually pay, why factors decline overdue invoices, and the tax rule that decides whether you can write the balance off instead.

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Aug 04, 2026

How to write off bad debt in QuickBooks: write off an invoice in QuickBooks Online and Desktop

The six step credit memo method in QuickBooks Online, the Discounts and Credits method in Desktop, why QuickBooks makes you assign an expense account in an Income account field, and the cash basis rule that stops most small businesses deducting the loss at all.

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Aug 01, 2026

How to automate invoice reminders in QuickBooks Online, and when three reminders stop being enough

QuickBooks Online will send up to three automatic invoice reminders, scheduled up to 90 days either side of the due date. Here is how to set them up, the schedule to use, the silent gotcha that stops them sending, and the point at which you need escalation rather than repetition.

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Jul 30, 2026

How to use AI in debt collection: what to automate first, and what to never hand over

A practical sequence for putting AI to work on your receivables: automate the calendar first, the drafting second, voice last, and keep disputes, negotiation, legal decisions and strategic accounts with a person.

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Jul 24, 2026

Net 30 payment terms: meaning, examples, and the contract wording that actually gets you paid

Net 30 means the full invoice is due 30 calendar days from the invoice date. That single sentence hides most of the reasons US businesses get paid at day 52 instead. Here is what the term actually obliges your customer to do, the wording that makes it stick, and how to check whether your terms are being honored.

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Jul 23, 2026

Debt collection software cost: how much you actually pay in 2026, with every price checked at source

Every price in this article was read off the vendor's own pricing page in July 2026, not copied from a listicle. Here is what debt collection software costs by pricing model, what an agency's commission works out to on a real invoice, and the setup costs nobody quotes.

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Jul 23, 2026

Statute of Limitations on Unpaid Invoices: How Long You Have to Collect, by State

Most US states give a business between three and ten years to sue on an unpaid invoice, but the legal deadline is not the deadline that matters. Here is the limit in every state, the rules that quietly change it, and the much shorter window where the money is actually recoverable.

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Jul 22, 2026

Small Claims Court for Unpaid Invoices: When It Is Worth Suing, and How to File

Small claims court is cheap, fast, and the last thing most unpaid invoices ever need. Verified state limits, what the filing actually costs, the paper trail that wins, and the part nobody warns you about: collecting after you win.

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Jul 22, 2026

How to Collect a Debt From a Business That Won't Pay: A US Creditor's Playbook

Most unpaid B2B invoices are stuck, not refused. The escalation ladder that works, what the 90 day mark really means, and how to choose between an agency, small claims court, and a write-off.

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Jul 22, 2026

Accounts Receivable Aging Report: How to Read It and What to Do About Each Bucket

An aging report is the one page that tells you which customers are quietly turning into bad debt. Here is what each column means, what a real one looks like, and the action that belongs to every bucket.

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Jul 17, 2026

Late Fees on Invoices: What You Can Legally Charge on a Late Payment Invoice

The late fee clause most small businesses rely on is unenforceable, for one boring reason. What you can charge, what caps it, and why charging it consistently matters more than the rate.

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Jul 17, 2026

How to Ask for Payment Politely: Scripts, Payment Reminder Messages and Templates

Politeness is not the same as vagueness. The wording that gets an invoice paid, at every stage, plus the four habits that make asking easy.

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Jul 16, 2026

Can You Send an Unpaid Invoice to Collections? A US Business Guide

You can send any past-due invoice to collections whenever you choose. What matters is the timing, the paperwork, and whether an in-house reminder would have worked first.

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Jul 16, 2026

First-Party vs Third-Party Debt Collection: What the Difference Means for Your Business

The practical difference between collecting in your own name and handing an account to an agency, and how it changes your legal exposure, your cost, and your customer relationship.

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Jul 16, 2026

How to Reduce DSO: 9 Changes That Actually Move Days Sales Outstanding

The DSO formula, what counts as good, and the nine changes that actually shorten the gap between delivering work and getting paid.

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Jul 16, 2026

How Much Do Collection Agencies Charge? A 2026 Fee Guide for Business Owners

Contingency rates, published rate cards, minimum balances, and the contract clause that earns an agency its percentage on money you collected yourself.

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Jul 10, 2026

AI Debt Collection Agents in 2026: How They Recover More Without Harassment

How an AI debt collection agent enforces contact-time limits, mandated disclosures, and non-threatening language automatically, and how it stacks up against a contingency agency.

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Jul 07, 2026

FDCPA-Compliant Collection Letters: What You Can and Can't Say (with Templates)

The required disclosures, the banned language, and three ready-to-use templates for writing collection letters that hold up to FDCPA scrutiny.

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Jul 03, 2026

How to Collect Unpaid Invoices Without Losing the Customer (or Breaking the Law)

A practical, escalating cadence for chasing overdue invoices that gets you paid without turning a good customer into a lost one, or a legal problem.

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